Legalisation and apostille

There are two principal views of legalisation of documents - the seal "Apostille" and consular legalisation. The choice of a kind of legalisation depends on the country to which official organs the document subsequently will be presented.

Apostille of documents is a procedure of translation and official registration of documents for their submission in one of the countries following the Hague convention, to valid documents in territory of the given country. The apostille is a special seal marked on documents proceeding from establishments and organisations of the Russian Federation as the participant of the Hague convention, and does not require the further assurance or legalisation, admits official organs of all states-participants of the Convention. This procedure takes from 5 till 7 working days.

The apostille is not necessary for documents of diplomatic and consular offices, bank inquiries, on commercial correspondence, documents of commercial or customs operations (powers of attorney and waybills on moving of the goods through border, agreements for delivery of the goods and granting of services, about fulfilment of works and accounts on them, etc.).

If the country is not the participant of the Hague convention, consular legalisation is necessary.

Consular legalisation of the document is carried out for its use on the state territory, not being the participant of the Hague convention from October, 5th, 1961.

This kind of legalisation is carried out in three stages:

- The document certificate in bodies of the Ministry of Justice of the Russian Federation.
- The document certificate in bodies of the Ministry for Foreign Affairs of the Russian Federation.
- The document certificate in consulate of country of destination.

Thus the document will be valid in territory in that country which consulate is legalised it.

The consular legalisation and apostille is not necessary for number of documents. Basically it concerns commercial documents - contracts, invoices, bills of lading, various documents of title and other documents related to foreign trade activities, and for them there is a separate procedure - document legalisation in Chamber of commerce and industry of Latvia, and then in consulate of country of destination.

Legalisation of documents in Chamber of commerce and industry of Latvia:

Procedure of legalisation of documents in CCI of Latvia is uses in two cases: when it is an organisation request to which the document will be represented subsequently or when the document does not come under consular legalisation or apostille. In this case it is desirable to adjust the given kind of legalisation of the document with establishment to which it will be presented subsequently.
Usually in Chamber of commerce and industry following documents of commercial character will be legalised: contracts, invoices, bills of lading, origin certificates, various documents of title and other documents related to foreign trade activities.

This kind of legalisation is carried out in two stages:

- The document certificate in CCI of Latvia.
- The document certificate in consulate of country of destination.

Terms of preparation of documents in consulates vary depending on the country and can take from 1 day till 2 weeks and more. At the legalisation order with allowance for consulates client managers of our company will inform you about terms of preparation of documents in consulate before placement of an order;

Make sure your documents are valid - call the translation agency «Grade Translation».


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